Privacy Policy

The goal of this policy is to allow NCIDQ to provide valuable services to its Members and Customers without compromising the safety or privacy of any individual. Personal information will be protected by the security safeguards appropriate to the sensitivity of the information. NCIDQ will maintain adequate physical, procedural and technical security with respect to its offices and information storage facilities so as to prevent any loss, misuse, unauthorized access, disclosure, or modification of personal information collected and retained.

Personal Information: During the exam application and record maintenance, IDEP, CE tracking, exam registration, publication ordering and other services and products processes offered by NCIDQ, NCIDQ gathers personal information regarding Certificate holders, potential Certificate holders and other individuals who are interested in NCIDQ's services and products (hereinafter collectively referred to herein as "Customers"). "Personal Information" includes any factual or subjective information, that identifies the Customer as a specific individual (for example: name, address, telephone number, email address, education, work experience, exam passing dates, order history, etc).

Use of Personal Information: NCIDQ uses the demographic and professional information collected by NCIDQ for aggregate analysis, to personalize NCIDQ's records for better service and to create targeted postal and email mailing lists regarding Customer's personal and professional information.

In addition to the primary purpose stated or implied at the time the information is collected, NCIDQ uses postal and e-mail addresses to confirm orders, follow up on a request, etc., as the context determines, and to send Customers information about NCIDQ programs or products, surveys, etc. With approval of the Board of Directors, NCIDQ may also make its postal or e-mail addresses available to allied not-for-profit organizations, non-Member Boards governing interior designers or to companies offering NCIDQ Customers benefits.

Release of Personal Information: NCIDQ may share Personal Information about its Customers, including the demographics, with its Directors, Officers, Member Boards, non-Member Boards governing interior designers and third-party vendors. NCIDQ does not disclose information about Customers. It is NCIDQ's policy to share Personal Information with third parties only with the Customer's express consent ("express consent" can be verbal or written) as set forth below.

Consent

• NCIDQ will obtain written consent to release Personal Information on the NCIDQ Exam application; or
• NCIDQ will endeavor to obtain consent by sending a release form to the Customer to sign and return to NCIDQ. The form will provide a choice for the Customer to consent or not to consent to NCIDQ's release of Personal Information; or
• Customer provides implied consent: NCIDQ can reasonably conclude that the Customer has given consent by some action, or decision not to take action. NCIDQ will rely on an individual's implied consent to use and disclose Personal Information.

Exceptions: NCIDQ may, without consent and without notice to a Customer, release Personal Information regarding a Customer (1) in order to comply with any valid legal process such as a search warrant, subpoena, statute or court order, or in other special cases, such as, for example, suspected fraudulent or criminal activity, or an attempt to breach the security of NCIDQ or its Web site; (2) to share Personal Information with third parties that perform administrative, legal or marketing services for NCIDQ (when NCIDQ enters into such a relationship, the contracts restrict the companies' use of NCIDQ's Personal Information, prohibiting them from sharing or using it for any purposes other than those for which they were hired); and/or (3) if with reasonable cause, NCIDQ believes that it is in the best interest of the Company to release Personal Information.

Withdraw of Consent: Customer may withdraw consent by providing written direction to NCIDQ to withhold such Personal Information, provided there are no legal requirements to prohibit disclosure. NCIDQ will provide information regarding a Customer to its Members or other state or provincial organizations that have jurisdiction over interior designers without the Customer's permission.

Access to and Correction of Information: Upon written request, a Customer may review his/her personal information that NCIDQ has on file at NCIDQ Headquarters at a convenient date and time for both parties; provided, however, that any Personal Information collected in connection with, or in anticipation of, any claim or legal proceeding will not be made available. If the Customer notifies NCIDQ in writing, and if applicable, provide supporting documentation, that any Personal Information is incorrect, NCIDQ will review it and if NCIDQ agrees to the change, NCIDQ will correct its records. If NCIDQ does not agree, the Customer may submit a short statement of dispute, which NCIDQ will include in any future disclosure of the disputed Personal Information.

Modifications: NCIDQ reserves the right to change this Privacy Policy at any time. NCIDQ will post the latest version of this Policy on its Web site and any changes will be duly noted on the Web site for thirty days from the date of any change.